In order to control expenses and protect the bottom line, many companies issue fleet fuel cards. When correctly implemented, they reduce administrative time, lower costs, and provide security and control to both drivers and fleet managers.
Don’t assume you can just hand out cards to drivers and watch the savings roll in. A fuel card policy acts as an instructional guide that defines your expectations for how drivers use their cards. It also identifies the consequences of theft or misuse of the card.
If you’re unsure of what to include, don’t let that be the reason you skip implementing a policy altogether. Use this drafting guide to create a fuel card policy that’s clear and easy to understand.
Start by letting drivers know what they’re signing. Explain that your company has implemented fuel cards to manage the fleet more effectively.
Before getting into the details, explain that the policy will outline the card’s permitted uses. Specify that the intention is to ensure the driver’s understanding of your fuel card policy, not to make them feel restricted.
When outlining the terms of your fuel policy, identify the who, what, where, when, why, and how.
Be sure to periodically review and refine your policy as needed. Adapting your management strategies ensures your fleets are running efficiently.
A Fuelz Fleet Card does more than save you money at the pump. With customizable options and real-time controls, everything works for your specific needs. The card is accepted nationwide and is backed by customer-focused service. To learn more about the benefits of a Fuelz card, contact us or call 855-GO-FUELZ.