Easy Fuel Card Program Guide

When managing a fleet of vehicles, the cost of fuel is one of the biggest expenses you’ll face when budgeting. A fleet fuel card is a great way to increase the efficiency of your fleet’s fuel economy.  

Fuel card programs are guaranteed to bring more control, convenience, and data like managers have never had before. Here is a simple guide to help you choose a card that’s right for your fleet, how to implement it, and start saving as soon as possible. 

Assess Your Needs 

Assessing the needs of your company is your first step before choosing a fuel card program. Review how many miles your company is driving, the number of trucks you have on the road, and the amount of drivers that will need a card.  

After looking over your numbers, decide how much control you want over each individual card holder. You may consider setting up detailed purchase tracking and limiting the number of monthly transactions.  

Reviewing this information will help you decide what card and program are best for your specific needs. 

Choose the Right Program 

Once you’re aware of your company’s needs, begin comparing fuel card program options. Here are some steps you can take during the research and comparison period: 

• Compile a list of important questions to ask providers. 
• Prepare your company’s fueling information for customized services, as this information may be requested during your inquiry. 
• Determine how you want your company to be billed. 
• Research online reviews. Pay special attention to what customers are saying about a provider’s service, discounts, and reporting abilities. 
• Compare benefits that each company offers, determining which ones best suit your fleet’s needs. 
• Organize a list and contact possible providers.
   

Most providers will have a suitable program in place, but you should have the option to craft a plan specific to your needs. 

Begin Saving 

Once you have selected a program, it is time to start saving money. A fleet fuel card comes with great benefits, but avoid user fraud by developing a clear company policy. That way, your employees fully understand the rules and limitations.  

Introduce your employees to the new program by setting up a training session, which is also a great time to cover the company policy and distribute the cards. Familiarize the staff with the advantages of the card and explain how to use the card. The better your fleet understands the fuel card program, the less likely you are to have card misuse. 

A fuel card offers fleet managers several ways to improve efficiency and save on expenses. The Fuelz card provides per-gallon discounts and rebates at the pump, online reports for fuel economy, and customer support that makes it easier to manage your fleet. Contact us today at 855-GO FUELZ to find out more about what we can do for your business.